Account and Holder Creation Process

Table of Contents

Account and Holder Creation Process Flow

Account and Holder Creation Process

StepDescriptionPartyRecipient / ObserverMessage ReferenceAPI Contract
1

The Participant populates the Account Creation Request with the following:

  1. Mandatory ISO 20022 elements defined in the Message Usage Guidelines;
  2. Optional ISO 20022 elements defined in the Message Usage Guidelines where applicable to the request;
  3. Related ASX business values and rules applicable to the request;

The Participant sends the Account Creation Request to the CSP.

ParticipantCSP

Account Creation Request (acct_001)

-
2

The CSP validates the request against the schema and business validation rules. If schema or business validation fails then refer to step 5; "On Fail".

CSP---
On Success
3

If the Account Creation Request is schema and business valid the CSP will generate a Holder Identifier, Account Identifier, Account Name and Mailing Addressee Line as well as create the Holder(s) and Account record within the CSP. 

CSP---
4

The CSP sends an Account Notification to the Participant.

CSPParticipant

Account Notification (acct_002)

Account.Account
(AccountStandardView)
(AccountAdditionalView


Account.Holder
(HolderStandardView)
(HolderFullView)

On Fail

5

If the Account Creation Request fails schema or business validation, the CSP will send the Participant:

  • An Invalid Transaction Notification with the relevant error code for schema failure. 
  • A Rejected Transaction for business validation failure.
CSPParticipant

Invalid Transaction Notification (comm_807)

Rejected Transaction (comm_808)

-

Business Values and Rules

Account Creation Request

Account Elements

ASX Element NameISO 20022 ElementGuidelines
Transaction IdMessage Identifier / IdentificationA unique identifier for the Account Creation Request. Further details of Transaction Identifications are detailed here.
Instruction TypeOpening TypeThe type of instruction. In this case; New Account Opening (NEWA).
DesignationDesignationProvides additional information about the Account. Refer to Designation for business values and validations.
Account TypeType / Proprietary / Identification

Indicates the Type of Account which will be created, either:

  • Sponsored (SPSD);
  • Direct (DRCT);
  • Settlement Entrepot (SETT);
  • Accumulation Entrepot (ACCU); or
  • Registration Identifier (RGID).
Ownership TypeOwnership Type / Code

Indicates the Type of Account Ownership which will be created, either:

  • Single holder (SIGL); or
  • Joint holder (JOIT).

Account Name

Other Party Details / Party / Organisation / Name

Identifies the Account name and can be used as the name for the purpose of the register of members. The account name should match the 'registered holder name' of the account. The account name will be used by Issuers/Registries to perform matching/verification when performing a transfer or SRN enquiry.

This business value is only applicable when creating an account of type RGID.

Registered Address
Address Line 1Address Line

Where there is a joint holding, the Participant must ensure that the registered address aligns with Issuer constitutions and ASX Operating Rules. Refer to Address for business values and validations.

Address Line 2Address Line
Address Line 3Address Line
Post CodePost Code
Town NameTown Name
State (Country sub-division)State
CountryCountry
Communication Preference

Other Party Details / Primary Communication Address / Address Type / Proprietary / Identification

Specifies the method used to deliver information, either:

  • Post (POST);
  • Electronic - ASX Only (ELEA); 
  • Electronic - Issuer Only (ELEI); or
  • Electronic - ASX & Issuer (ELEC).

Mandatory for when the Sponsored  (SPSD) Account Type is specified.

Email AddressEmail

Email address of the account. Refer to Email Address for business validations.

Mandatory for when Electronic - ASX Only (ELEA), Electronic - Issuer Only (ELEI) or Electronic - ASX & Issuer (ELEC) Communication Preference is specified.

Mobile NumberMobileRefer to Mobile Number for business validations.
Residency IndicatorAdditional Information / Additional Information

Identifies the residency of the Account for the purposes of Foreign Ownership Restrictions, either:

  • Domestic (DMST);
  • Foreign (FRGN);
  • Mixed (MIXD); or
  • Unknown (UNKN).

Holder Elements

ASX Element NameISO 20022 ElementGuidelines

Where ownership type is single holder, holder details are to be populated within Primary Owner <PmryOwnr>

Where ownership type is joint holder, holder details are to be populated within Joint Owner <JntOwnr>

Individual holder attributes are to be populated within Individual Person <IndvPrsn>
Name PrefixIndividual Person / Name Prefix / Identification

Indicates the prefix to be used to indicate Individual Holder type.

Name Prefix can be used to distinguished between holder types 'Individual' and 'Deceased Individual' (DECD).

This business value is only to be provided for a deceased individual when creating an account of type RGID.

Holder NameName

The name of the Holder which will be created. Refer to Holder Name for business validations. 

Where the Holder is an individual, the name must be the full legal name of the Holder compromising of title, given names and last names.

Date of BirthBirth DateThe date of birth of a Holder type, "Individual".
Address TypeAddress Type

The type of address associated. As an individual, the address type can only be the residential "Home" address (HOME).

Address Line 1Address Line

The address of the Holder. Refer to Address for business validations. 

Country must be stated as 'ZZ' when an individual person and residential address are not provided.

Address Line 2Address Line
Address Line 3Address Line
Address Line 4Address Line
Address Line 5Address Line
Post CodePost Code
Town NameTown Name
State (Country sub-division)State
CountryCountry
Organisation holder attributes are to be populated within Organisation <Org>
Holder NameName

The name of the Holder which will be created. Refer to Holder Name for business validations. 

Where the Holder is a company, trust, partnership, superannuation fund, deceased individual, government organisation, other non-individual or unknown holder type, the name must be the registered name.

Legal Entity Identifier (LEI)Legal Entity IdentifierIdentifies distinct legal entities that engage in financial transactions. 
Company Incorporation DateRegistration DateThe incorporation date of a company, trust, partnership, superannuation fund, deceased individual, government organisation, other non-individual or unknown holder type.
Address TypeAddress Type

The type of address associated. As a company, trust, partnership, superannuation fund, deceased individual, government organisation, other non-individual or unknown holder type, the address type can only be registered "Business" address (BIZZ). 

Address Line 1Address Line

The address of the Holder. Refer to Address for business validations. 

Address Line 2Address Line
Address Line 3Address Line
Address Line 4Address Line
Address Line 5Address Line
Post CodePost Code
Town NameTown Name
State (Country sub-division)State
CountryCountry
Holder TypeType of Organisation / Proprietary / Identification Identifies the type of Holder which will be created.
The following attributes are outside the Individual Person <IndvPrsn> and Organisation <Org> elements
Residency for Tax PurposesTaxation Country

Country that issued the Tax Identification populated in 'Tax Identification Number' field. Taxation Country is an ISO 3166, Alpha 2 country code. 

This business value is only applicable when creating an account of type RGID.

Tax Identification Number (TIN)Tax Payer / Identification

An identification number used for taxation purposes.

This business value is only applicable when creating an account of type RGID. Must be provided with residency for tax purposes.

Email AddressEmail

Email address for the individual or company. Refer to Email Address for business validations.

Mobile NumberMobileRefer to Mobile Number for business validations.

Notifications

An account notification is sent to the Participant to confirm the Account and Holder has been created. 

Account Notification

Account Elements

ASX Element Name

 ISO 20022 Element

Guidelines

Transaction IdRelated Reference / ReferenceIndicates the Transaction Id per the Account Creation Request. Further details of Transaction Identifications are detailed here.
Creation Date and TimeCreation Date TimeDate and time the Account (HIN) was created in Zulu time.
Notification ReasonConfirmation Details / Identification

Indicates the reason the Account (HIN) details are sent to Participant. In this case; Account Opening (ACCO).

Account IdentifierInvestment Account / Identification

System generated identifier associated to an Account (HIN).

Account StatusAccount Status

Indicates the state of the Account (HIN) when it is opened or closed. In this case; Active (ACTV).

DesignationDesignationThe Designation per the Account Creation RequestRefer to Designation for business values and validations.
Account TypeType / Proprietary / Identification

Indicates the Type of Account which will be created, either:

  • Sponsored (SPSD);
  • Direct (DRCT);
  • Settlement Entrepot (SETT);
  • Accumulation Entrepot (ACCU); or
  • Registration Identifier (RGID).
Ownership TypeOwnership Type / Code

Indicates the Type of Account Ownership which will be created, either:

  • Single holder (SIGL); or
  • Joint holder (JOIT).
Account NameOther Party Details / Name

Indicates the Account name and can be used as the name for the purpose of the register of members. It is the concatenation of all Holder names separated with a plus symbol.

This business value is system generated and is not applicable for RGID.

Registered Address
Address Line 1Other Party Details / Postal Address / Address Line

Indicates the registered address for the Account (HIN).

Where there is a joint holding, the Participant must ensure that the statement mailing address aligns with Issuer constitutions and ASX Operating Rules. The residential or registered address field may assist Participants in determining the Residency Indicator for the Account (HIN). Refer to Address for business values and validations. 

Country must be stated as 'ZZ' when an individual person and residential address are not provided.

Address Line 2Other Party Details / Postal Address / Address Line
Address Line 3Other Party Details / Postal Address / Address Line
Post CodeOther Party Details / Postal Address / Post Code
Town NameOther Party Details / Postal Address / Town Name
State (Country sub-division)Other Party Details / Postal Address / State
CountryOther Party Details / Postal Address / Country
Communication PreferenceOther Party Details / Primary Communication Address / Address Type

Specifies the method used to deliver information, either:

  • Post (POST); 
  • Electronic - ASX Only (ELEA); 
  • Electronic - Issuer Only (ELEI); or
  • Electronic - ASX & Issuer (ELEC).
Email AddressOther Party Details / Primary Communication Address / Email

Email address of the account. Refer to Email Address for business validations.

Mandatory for when Electronic - ASX Only (ELEA), Electronic - Issuer Only (ELEI) or Electronic - ASX & Issuer (ELEC) Communication Preference is specified.

Mobile NumberOther Party Details / Primary Communication / MobileRefer to Mobile Number for business validations.
Residency IndicatorOther Party Details / Additional Information

Identifies the residency of the Account for the purposes of Foreign Ownership Restrictions, either:

  • Domestic (DMST);
  • Foreign (FRGN);
  • Mixed (MIXD); or
  • Unknown (UNKN).
Nominated Settlement EntrepotAdditional Information / Additional Information

Identifies whether the Settlement Entrepot has been created as a Nominated Settlement Entrepot.

The first Settlement Entrepot Account created for each Residency Indicator by any Settlement Participant is created as the Nominated Settlement Entrepot.

Extension <Xtnsn> data - Mailing addressee line
Mailing Addressee LineText

The mailing addressee line is used to populate an envelope with the name of the registered holder who is the addressee on communications to be delivered by post.

This business value is system generated and is not applicable for RGID.

Holder Elements

ASX Element Name

 ISO 20022 Element

Guidelines

Where ownership type is single holder, holder details are to be populated within Primary Owner <PmryOwnr>

Where ownership type is joint holder, holder details are to be populated within Joint Owner <JntOwnr>

Individual holder attributes are to be populated within Individual Person <IndvPrsn>
Name PrefixIndividual Person / Name Prefix / Identification

Indicates the prefix to be used to indicate Individual Holder type.

Name Prefix can be used to distinguished between holder types 'Individual' and 'Deceased Individual' (DECD).

Holder NameName

The name of the Holder which will be created. Refer to Holder Name for business validations. 

Where the Holder is an individual, the name must be the full legal name of the Holder compromising of title, given names and last names.

Date of BirthIndividual Person / Birth DateIndicates the date of birth of a Holder type, "Individual".
Address TypePostal Address / Address Type

Indicates the type of address associated. As an individual, the address type can only be the residential "Home" address (HOME).

Address Line 1Postal Address / Address Line

Indicates the residential address of the Holder. The residential or registered address field could assist Participants in determining the Residency Indicator for the Account. Refer to Address for business validations. 

Country will be stated as 'ZZ' where a residential address is not provided for a holder.

Address Line 2Postal Address / Address Line
Address Line 3Postal Address / Address Line
Address Line 4Postal Address / Address Line
Address Line 5Postal Address / Address Line
Post CodePostal Address / Post Code
Town NamePostal Address / Town Name
State (Country sub-division)Postal Address / State
CountryPostal Address / Country
Organisation holder attributes are to be populated within Organisation <Org>
Holder NameName

The name of the Holder which will be created. Refer to Holder Name for business validations. 

Where the Holder is a company, trust, partnership, superannuation fund, deceased individual, government organisation, other non-individual or unknown holder type, the name must be the registered name.

Legal Entity Identifier (LEI)Legal Entity IdentifierIndicates distinct legal entities that engage in financial transactions. 
Company Incorporation DateRegistration DateIndicates the incorporation date of a company, trust, partnership, superannuation fund, deceased individual, government organisation, other non-individual or unknown holder type.
Address TypePostal Address / Address Type

Indicates the type of address associated. As a company, trust, partnership, superannuation fund, deceased individual, government organisation, other non-individual or unknown holder type, the address type can only be registered "Business" address (BIZZ). 

Address Line 1Postal Address / Address Line

Indicates the residential or registered address of the Holder. The residential or registered address field could assist Participants in determining the Residency Indicator for the Account. Refer to Address for business validations.

Address Line 2Postal Address / Address Line
Address Line 3Postal Address / Address Line
Address Line 4Postal Address / Address Line
Address Line 5Postal Address / Address Line
Post CodePostal Address / Post Code
Town NamePostal Address / Town Name
State (Country sub-division)Postal Address / State
CountryPostal Address / Country
Holder TypeType of Organisation / Proprietary / IdentificationIndicates the type of Holder which will be created.
Following attributes are outside the Individual Person <IndvPrsn> and Organisation <Org> elements

Holder Identifier

Client Identification


System generated identifier associated to a Holder.


Residency for Tax PurposesTaxation Country

Indicates the Country that issued the Tax Identification populated in 'Tax Identification Number' field. Taxation Country is an ISO 3166, Alpha 2 country code. 

This business value is only applicable when creating an account of type RGID.

Tax Identification Number (TIN)Tax Payer

An identification number used for taxation purposes.

This business value is only applicable when creating an account of type RGID. Must be provided with residency for tax purposes.

Email AddressPrimary Communication Address / Email

Indicates the email address for the individual or company. Refer to Email Address for business validations.

Mobile NumberPrimary Communication Address / MobileIndicates the Mobile Number. Refer to Mobile Number for business validations.
Holder StatusJoint Owner / Additional Information/ Status / Proprietary / Identification

Holders will be created in an Active (ACTV) state only.


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